How long must official records of the code official's department be retained?

The requirement for retaining official records is typically established by the specific jurisdiction's regulations. Each local jurisdiction may have its own guidelines regarding how long to keep records, which can depend on the nature of the documents, their relevance to ongoing cases, or compliance requirements.

Maintaining records for the period stipulated by the specific jurisdiction ensures that proper documentation is available for any necessary audits, legal references, or historical purposes. These records may include inspection reports, violation notices, and compliance documentation, which can be crucial for tracking a property's compliance with building codes and standards.

While some jurisdictions may adopt broader state guidelines or have specific needs that require longer retention, the foundation remains in the jurisdiction's own regulations, making the choice to retain records based on local governance the most accurate approach. Indefinite retention may not be practical or required unless specified by unique circumstances or legal requirements, and retention until the next inspection does not provide a comprehensive timeframe necessary for accountability and record-keeping.